The finance functions of a Legion Post are not normally discussed in terms of a leadership skill, but I believe it is, or at least should be. Here is why. For a post to maintain their active status there a few things they must do each year. There are some key mandatory reports that must be filled in a timely manner. They are:
Annual Mandatory Reports
The Certification of Post Officers lists all the post leaders, both elected and appointed. Only three are required for the post to stay in operation. They are the commander, adjutant and finance officer.
District Finance officer
The finance officer must be a person of proven integrity and experience in handling financial affairs. The post depends on finance, just as any other organization, and will do well to accept expert advice in formulating and administering its financial policy.
The finance officer usually serves as the chair of the finance committee and is in charge of all receiving and disbursing of post funds. The post adjutant, in all matters relating to finance, should carry on the work in close correlation with the finance officer. Both officers must be covered by adequate bond. Department headquarters should be consulted for blanket bond arrangement. Post accounting forms are designed to meet the requirements of Legion posts in maintaining a correct and permanent membership and finance record. Because of their simplicity, they require no special knowledge of bookkeeping or accounting. Every post adjutant and finance officer should insist upon being provided with a set of forms to save time and money for the post. Consult the Emblem Sales catalog for prices and detailed descriptions, or go online to emblem.legion.org.
Be prompt in remitting national and department dues, along with the department record card, to department headquarters. Note all payments and other transactions on the post membership register.
DISTRICT FINANCE OFFICER: The Finance Officer’s responsibility includes: • Collecting all funds intended for or coming to the District. So called “special” or “outside” funds of all types should be vigorously discouraged; • Providing the executive committee with a proposed budget which indicates specific sources and uses of funds and separates restricted and unrestricted funds. For example, donation income will usually be part of the District’s unrestricted funds. An earmarked amount for Boys State will be restricted funds, that cannot be used for another purpose. • Disbursing of funds under an adopted budget and/or pursuant to a carried motion of the executive committee; • Pursuit of amounts owed to the District and disputing amount not owed, not owed in the amount stated, or otherwise incorrectly invoiced; • Filing of such license, sales and use tax returns as may be appropriate, and • Provide the District with an adequate bookkeeping system requiring no special knowledge of accounting.
Budget for large post events`
Budget compliance & review
Prompt Dues Transmittal
Legion Required Reports